Plan Your Group Trip
See your travel companions in a new light - their vacation selves.
The details are overwhelming as are the dizzying array of choices.
Are you trying to plan a group trip yourself?
Are you bleary-eyed and suffering from information overload?
Traveling the globe with your group can be intimidating.
Let us handle all the moving parts so you don’t have to.
We’ll manage the logistics and coordinate communication among all members. We’ll even set up a landing page personalized for your group.
We do it all!
Time to close those browsers and kick back!
What are the benefits of working with us?
Our affiliation with Gifted Travel Network and Virtuoso means we are part of the leading global network of agencies specializing in luxury and experiential travel. We partner with over 1,800 of the world’s best hotels, tour guides and in-country suppliers, many that work exclusively with our network and are not available to the general public.
These relationships also provide you with many VIP perks like these, subject to availability:
SCHEDULE MY CONSULT CALL
Upgraded accommodations upon arrival
Early arrival and late check-out
Surprise gifts
Resort, hotel, or on-board credit
Spa credit
Free breakfast for 2
Welcome aboard receptions
Cocktail receptions
Exclusive experiences
Rare insider access
Six steps away from an experience that will transform your life and the way you travel.
Connect and Collaborate
Successful travel planning begins with skillful conversation and creative collaboration. The process starts with a complimentary, no-obligation video chat or phone call where we delve deep into getting to know you and your family as well as your vision for the trip. During this call, expect us to lend our professional guidance to make sure you understand all of the options regarding your chosen getaway. We’ll then discuss our service fees and what it will be like to work together to make sure we are a good fit.
STEP 1
Design and Refine
This step allows our brilliance to shine! Our team will get busy researching the itinerary perfectly tailored to you and your budget. We will conjure up ideas beyond what you could ever imagine. Our goal is always to maximize your vacation time and resources. We present you with 2-3 options, then we work closely together on revisions until the itinerary is flawless. You will want to start packing your bags on the spot!
STEP 2
The Devil is in the Details
This is where our perfectionism and highly-tuned organizational skills become a real asset. We handle the minutiae of booking the specifics of your travels from departure to arrival home so you can enjoy your trip and each other, without a moment of worry. We repeat this all a week before you leave to ensure all systems are go.
STEP 3
Waiting in Anticipation
This is what sets us apart from the rest...we don’t just go radio silence. You’ll be receiving information periodically about your destination -- videos, articles, even some surprises that will build anticipation. A week before departure your custom itinerary will be delivered. It will contain all documents and confirmations necessary for smooth travels. It will also be chock full of recommendations for restaurants, shopping, travel tips and resources.
STEP 4
Depart on Your Grand Adventure
Bon Voyage! Not only will you have your itinerary in hand, you will also have our WiFi-free App with every detail downloaded so you carry us in your pocket the entire trip. We are just a text, email, or phone call away.
STEP 5
Welcome Home
After you are settled back home, we will meet or talk by phone to hear all the details. And, yes, we want to see your photos! This will be a great opportunity to talk about your travel bucket list and start planning your next journey.
STEP 6
Happy Travelers
- Bob S.
"What a pleasure. Tracy is a real pro; her attention to detail and her efforts on our behalf made our short get-a-way a true relaxing pleasure. After discussions with Tracy we targeted the Gulf of Mexico - West Coast of Florida, and zeroed-in on Sanibel-Captiva Islands. Easy, direct uncrowded airline flight and airport. Low-key, no-crowd relaxation, outdoor pools, good weather, good food, resort quality. Tracy booked us a lovely room with balcony, overlooking Sanibel Harbor, at the Marriott Sanibel Harbour Resort and Spa. Perfect. All the amenities you could want or not want to enjoy. Room was oriented to view daily spectacular tropical sunsets. Icing on the cake was a surprise "Welcome" cheese & fruit platter and bottle of wine in the room from Tracy."
- Yas A.
"Sandy was so great to work with. She planned our trip to Puerto Rico. It was such a great trip from start to finish. Sandy made sure we got the best room and that we were welcomed with Champaign in our room. She made planning this trip so easy. She booked up the best activities to do and it honestly made this trip unforgettable. I would highly recommended Sandy. She is so lovely to work with and will listen to exactly what you like for your trip. She made the process so easy and stress free. Thank you again Sandy for the lovely trip and I can’t wait to book my next trip with you soon!!"
Why use Legacy when I could just book online?
Why do you charge a service fee?
How long will it take to design my trip?
Do you provide price breakdowns?
Can I use travel points or airline miles with Legacy?
Do you price match Groupon, Priceline, Travelocity, Costco, Sam’s Club or BJ’s?
Do you recommend travel insurance?
When should I start traveling again with COVID?
click a question to see the answer
We can elevate your trip to new heights and save you precious time, money, and a lot of headaches. Time savings come from all the research and booking we do so you don’t have to. Money comes from maximizing your financial resources and enhancing your travel experience with amenities such as room upgrades, free breakfast, and spa credits through our membership with Virtuoso.
As for headaches, It is crucial to use a travel advisor who is in the know about travel restrictions, health safety, and the financial stability of suppliers in our post-Covid world. This will ensure that you are fully prepared with appropriate tests for arrivals and departures and that your travels flow smoothly. Covid has hit the travel industry harder than most and not every tour operator, cruise line, or air provider will be standing when the dust settles. We will do everything in our power to protect your financial investment - from making sure you have the appropriate insurance coverage to researching the economic health of every supplier we use.
We also act as your advocate in the event of flight cancellations or missed connections. Just ask anyone who was stranded in an airport or overseas when COVID hit in March 2020. Or go back farther to the 2010 volcanic ash cloud over Europe or to 9/11. Travelers who had booked with online companies had difficulty getting a response. In contrast, travel advisors worked tirelessly around the clock answering phone calls and rebooking to get their clients home.
We charge a service fee to cover the many hours spent perfecting your complex itinerary, communicating with suppliers, and securing reservations. The fees we charge allow us to support you 24/7 while you are traveling and enable us to attend conferences that further our expertise in the industry so we can stay at the top of our game and pass that knowledge onto you.
This will depend on the complexity of your travels. Rest assured, we are working as hard and as fast as we can and will keep you posted on our progress. If you have a pressing timeline please let us know and we'll do everything we can to help meet your needs.
We are unable to do so. Our total package pricing is a result of leveraging our relationships with suppliers to get special deals unavailable to the general public. Think of it this way, when you order an entree at a restaurant, do you ask how much are the potatoes? How much is the broccoli? How much is the salmon? What’s important is the dish has all the ingredients you want. It looks amazing, tastes great and the price is right!
If you wish to use travel points and rewards for any part of your itinerary, you will need to make those arrangements. Please tell us before you book anything on your own. We will not be able to assist you with any portion of your trip that has not been directly reserved with our suppliers.
Our goal is to tailor your journey to your family's unique preferences and discerning tastes. Though we don't match bargain website prices, we can promise you that we always aim to maximize your time and financial resources.
More than ever, we highly recommend travel insurance. The cost will be in your itinerary quote, and payment will need to be made at the time of deposit to ensure your investment is covered. If you do not purchase travel protection and something were to go wrong before or during travel, we will be unable to help you. If you decline travel protection you will be asked to sign a waiver stating that you refused the offered insurance.
It’s been difficult for all of us to have our wings clipped during the pandemic, and we know you are eager to take flight. It’s a matter of weighing your desire to travel with your risk tolerance. We here at Legacy are checking daily the countries allowing Americans as well as the testing and quarantine rules which vary by state and country. It will be a fluid situation for some time to come and we must all be conscientious travelers. That means working with experts like us so you are part of the solution and not the problem.
We can assure you that our suppliers are going to great lengths to insure the health and safety of our clients. Here are just a few of the many changes they have made: extended no money down deposit windows, lenient cancellation policies, installation of hospital grade air filtration systems, continuous disinfection, and reduced capacity.
question
answer
Click a question and scroll down to see the answer
FAQ
Price is what you pay, value is what you get.
Aside from the below, you do NOT pay more for working with us than you would booking on your own. Clients find that the added amenities we provide more than cover our service fees.
Planning and design fees for custom itineraries depend on level of complexity and time required, are per household, are not refundable or transferable, and include multiple revisions on initial destination(s) until satisfied with the final result. Major revisions to initial destination(s) will result in additional cost. Fees start at:
$300, up to 7 days
$350, 7-14 day
$400+, greater than 14 days depending on length of trip.
Flight Ticketing
$ 75 per ticket domestic
$150 per ticket international
Legacy Travel Designs does not work with points or miles programs to purchase tickets
Groups of 10 or more will be quoted on an individual basis.
Destination Wedding Package
$1,200.00
Presentation of 3 resorts that maximize wish list and budget
Work with bride & groom for best estimate room block
Choose supplier and reserve room block
Create a contract with the bride and groom
Create website and booking engine for rooms and transfers
Send welcome email to invitees with link to booking engine
Handle booking of all rooms, transfers and excursions
Book business or first class flights
Offer travel insurance to all guests
Inform bride & groom when a guest books and the dates of stay
Send an email sequence monthly, then weekly 6 weeks prior
Create a Facebook group 2-3 months prior to departure
Provide a spreadsheet with guest's flights and dates of stay
Book Your Discovery Call
We can't wait to meet you and hear about your travel dreams.
TAKE THE NEXT STEP
